Employment

ESSENTIAL DUTIES & RESPONSIBILITIES

Projects and Events
• Plans and executes all on-campus alumnae events (Homecoming, Thanksgiving Assembly Gathering, Young Alumnae Day, Legacy Luncheon, Senior Luncheon, Alumnae Weekend)
• Manage the logistics for annual outreach to young alumnae
• Provide logistical support for national and local alumnae board meetings
• Assist with the planning and execution of local events as needed

Volunteer Management
• Manage all outreach and communications to current class secretaries/agents, while also recruiting new volunteers as needed
• Assist with management of assigned reunion class volunteers, including committee recruitment, managing class mailings and partnering closely with the Director of Alumnae Engagement on calls and planning as necessary for Reunion annually

Communication
• Assist with the development and preparation of alumnae newsletters
• Oversee event communications
• In partnership with the Marketing and Communications Office, assist with developing content for the bi-annual magazine, Echoes and collect and review class note submissions

Office Administration
• Respond to inquiries from alumnae
• Maintain inventory of office giveaways
• Maintain alumnae office supply closet

QUALIFICATIONS
• Bachelor’s degree required
• Strong commitment to the Baldwin School mission and full support of single-sex education
• Minimum of 2-3 years of relevant event planning/ volunteer management/fundraising experience preferably within an educational or non-profit setting
• Solid relationship-building skills to promote effective work relationships with colleagues and Baldwin School constituents
• Self-motivated to implement new procedures and ideas
• Excellent organizational, communication and planning skills for balancing multiple projects and responsibilities simultaneously
• Familiarity with Raiser’s Edge databases a plus
• Familiarity with Bulk Email tools a plus
• Proficiency in Microsoft Word and Excel with mail merge experience
• Ability to work nights and weekends as needed

Interested candidates, please send cover letter, resume and three references to jobs@baldwinschool.org.

Essential Duties and Responsibilities:

• Oversees the day-to-day advancement database operations of the School. The Director works closely with advancement staff to formulate, implement and supervise collective strategies, polices and procedures to support the fundraising operation and ensure continued support through effective gift recording, prospect development and stewardship.
• Uses the database as an effective tool for prospect management, tracking and stewardship and provides advice and strategy regarding key assigned donors and prospects.
• Work in close coordination with the leadership, annual and major gift staff to develop and assist with the execution of advanced appeal strategies and provide ongoing, dynamic tracking reports.
• Ensures productive research function through the ongoing discovery, engagement and forward movement of prospects through the on-going cycle of giving.
• Oversees the creation and ongoing updates to development policies and procedures for the office environment, gift accounting, research and stewardship.
• Maintains the integrity of database records through creation and implementation of structures and systems.
• Designs, optimizes and runs reports that support strategic constituent engagement and fundraising efforts. Streamlines production of campaign reports and presents statistics on fundraising priorities.
• Meets regular national reporting standards and requirements.
• Other duties as assigned.

Qualifications:
• Bachelor’s degree required
• Experience in fundraising systems, analysis, processes and/or prospect management; previous experience with Raiser’s Edge preferred
• High level of attention to detail with a critical degree of accuracy regarding data entry and analysis
• Excellent writing and communication skills and ability to think strategically and creatively
• Ability to prioritize work and perform multiple tasks simultaneously while adhering to deadlines
• Ability to effectively collaborate with colleagues and volunteers
• Strong commitment to The Baldwin School mission and support of a private single-sex education
• Solid understanding of a) strategic, synergistic approaches in fundraising and b) the role of research, stewardship and advancement services as key partners in a successful development operation
• The ability to work independently and creatively within established guidelines; a self-starter
• Willingness to work nights and weekends as needed

Interested candidates, please send cover letter, resume and three references to jobs@baldwinschool.org.

Position Responsibilities:

• Maintains all school grounds as needed to include: mowing lawns, snow removal, etc.
• Completes daily maintenance work orders as assigned, including but not limited to: event set up and break down, painting, trash removal, minor electrical, plumbing and systems repairs, etc.
• Participates in facility preventative maintenance programs
• Accountable for and abides by the standards set forth in The Baldwin School Employee Handbook and Community Agreement.
• Maintains confidentiality and rights of student, family, employee, and facility information in compliance with policies and applicable regulations.
• Maintains a safe work environment and exhibits safe work place practices.
• Interacts positively and cooperatively with students, families, visitors and other staff.
• Performs all duties in compliance with all applicable Federal and State rules and regulations and facility policies and procedures.
• Accepts assigned duties in a cooperative manner and willingly performs other duties as assigned

Position Requirements:

• High School diploma or GED required.
• The ability to follow verbal and written instruction; to perform basic math calculations and to work efficiently without direct supervision.
• A valid PA driver’s license and the ability to operate all School vehicles and equipment
• Interested candidates must possess a general mechanical aptitude and a positive customer service approach.
• Some non-traditional hours on nights and weekends will be expected according to school events and the needs of the department.

Physical and Environmental Requirements:

• An individual in this position will be required to lift and carry objects up to 50lbs.
• Maintenance Team Members work inside and outside and are exposed to varying environmental conditions.
• The ability to stand for extended periods of time and climb a ladder are necessary.

Interested candidates, please send cover letter, resume and three references to jobs@baldwinschool.org.

Essential Functions:

• Assists with the daily accounting functions including but not limited to; student billing, accounts payable and receivable, W-9 and 1099 preparation, tax reporting and other general accounting operations.
• Assists Controller with day-to-day, monthly and year-end operations of the Finance/Business Office.
• Develops and implements systems and processes to establish and maintain records and ensure accurate and timely financial information.
• Insures that necessary supporting documentation and justification of AR/AP is maintained.
• Supports the annual financial audit process, assisting the Controller with the internal preparation of documents and records.
• Assists parents, on the phone and in person, regarding tuition and student accounts.
• Assists faculty and staff with billing and reimbursement requests.
• Posts and maintains weekly Accounts Payable records.
• Handles collection activities as required.
• Handles ad hoc analysis and financial reporting as well as various clerical duties as assigned.

The Baldwin School is looking for a part- time Van Driver to pick up and drop off students in Center City. Approximately 20-25 hours per week including mornings and afternoons.

Requirements:

• Must have a good driving record. 
• Must have all three current clearances (Criminal Background, Child Abuse, FBI Check –Fingerprints).

Interested candidates, please send cover letter, resume and three references to jobs@baldwinschool.org.